Marissa Public Library Meeting Minutes
Call to order at 6:05 pm
Those present:Carol Mercer, Jill Prest, Deb Martinez, Pam Runyon, Natilie Krause, and Robin Geralds. Warren trotter arrived at 6:10.
Jill made a motion to accept the minutes, seconded by Deb- motion passed.
Correspondence-Thank you card from the Miesners for having an enjoyable library.
Treasurer’s report – Deb made a motion to accept the treasurer’s report and pay the upcoming bills, seconded by Jill – motion passed.
There is a board opening – we are still looking to fill John’s position.
Moving side – a group spent the last week of December moving the children’s and adult sides of the library.
Meeting dates – Pam made a motion to accept the monthly dates of the meetings for 2017. Seconded by deb – motion passed.
We are in need of an electrician, maintenance and janitor position. Linda Henson has asked about the janitor position. The personnel committee recommends Linda Henson for the janitor position. A motion was made be Pam to accept the recommendation, seconded by Jill – motion passed.
Donation box – We would like to use the money collected from the donation box to buy a rug or foam mats for the children’s side.
Floors- Robin is asking Robb Cobb about estimates to clean both sides of the library floor.
little libraries – All 3 libraries have been made. The art club need money for paint.
Adjourn 7 pm
September 22, 2016
Call to order at 7 pm
Those present: Carol Mercer, Robin Geralds, Pam Runyon, Warren Trotter, Debbie Martinez, Jill Prest, and Natalie Krause
Jill made a motion to accept the minutes as edited, seconded by Debbie- motion passed
Thank you card from Robin
Rachel Rheinecker sent a resume. We will forward it to the personnel committee
Debbie made a motion to accept the Treasurer report and pay the upcoming bills, seconded by Pam- motion passed
Debbie made a motion to put our books for free at the community yard sale since we are overwhelmed, seconded by Warren- motion passed
We are working to get committees together
The minutes have been audited by Carol and Deb. Pam made a motion to accept the changes that need to be made. January 27 minutes the year is corrected to 2016. In March the date was the 23rd and it needs to be the 24th. Warren needed to be added officially. The motion was seconded by Deb- motion passed
Since no public cam to argue the Budget an Appropriation Ordinance Warren made a motion to officially accept the seconded by Deb- motion passed
Discussion was held on budget amounts
Carbondale Library had a sale. Kay got leap pads, Halloween decorations and signs for free.
Change in the policy- We need to add expense amount search warrant a pregnancy- maternity
leave. Takes care of the Chapter 6 access
Adult programs- Carol suggested yoga for older adults. Tarot card- we had people ask about so we may do it again. Would like to have more fun programs
TWIGS- Went really well.
Statement of economic interest
Carol and John term is up and they need to run again. Warren and Deb need to run since they were only nominatedGrant-Deaconess Literacy Grant. We received it for the reading club
Working cash fund ordinance- Last year for it
Pam made a motion to dissolve the old working cash fund and adopt a new working cash fund that we can levy for that will last 4 years, seconded by Jill- motion passed
Discussion was held about Trunk or Treat- we will follow last year’s precedent
CD’s earned interest. One earned $144.39 and the other was $115.31
Debbie made a motion to move the October meeting to Wednesday, October 26
We talked about possible donation for faxes
Adjourn 8 pm
August 25, 2016
Meeting called to order at 7pm
Those present: Carol Mercer, Robin Geralds, Warren Trotter, Debbie Martinez, Jill Prest, Pam Runyon, and Natalie Krause
Jill made a motion to accept the minutes, seconded by Debbie- motion passed
We received a Thank you note from Mr. Whipple for the Back to School Backpacks
Jill made a motion to accept the Treasurer’s report and pay the upcoming bills, seconded by Debbie- motion passed
The paper cutter was looked at and a new one was purchased
Copier- Pam made a motion to purchase the Lanier copier from Da-Com that was recommended by Andrew, seconded by Debbie – motion passed
Pam made a motion that we accept the Building and Maintenance Ordinance and have it published in the paper, seconded by Debbie-motion passed
Washington County taxes will be coming in the amount of $15,395.30
Rushing for the Cure- Pam made a motion to make a basket and donate $25, seconded by Debbie- motion passed
TWIGS is getting a grant for refrigerators for product. They asked if we were interested in one. Warren made a motion that the library get one, seconded by Jill- motion passed
We looked at Chapter 6 access and we have members looking into issues
Debbie is going to audit the minutes
Policy on expenses and reimbursements will be looked at next month
Carbondale Public Library- Kay is willing to go to a surplus sale to get things.
We watched Training video
July 28, 2016
Call to order at 7:10 pm
Those present: Carol Mercer, Robin Geralds, Warren Trotter, Debbie Martinez, Jill Prest, Pam Runyon and Natalie Krause
Jill made a motion to accept and post the minutes, seconded by Warren- motion passed
Debbie made a motion to accept the Treasurer report and pay the upcoming bills, seconded by Warren- motion passed
Federal Holiday Policy- A motion was made by Debbie, seconded by Pam stating if the holiday falls on a day that an employee would normally be scheduled off, they can pick a day during the same week with pay as long as no one else is already off. – Motion passed
Website is up and running smoothly. Patrons are able to check on books in our library, reserve books at other libraries, etc.…
The audit is still a work in progress but we are getting closer
Cookbook- Linda Henson has been put in charge of it and is working on it
Copier contract is upon our printer. We are looking at our options
Mold expert- we need to find someone to come look at the library tutor room
The board is looking into our options of switching the adult and children sections of the library
Back to school event- We have things to give away- paperwork for reading club, toddler club info and the monthly calendar. Kay will be there. It’s August 11 from 2-7 at the High school
We need the blade sharpened on the paper cutter
Pam made a motion that the Library purchase 1 t-shirt for the staff that is reasonably priced, seconded by Jill- motion passed
June 23, 2016
Call to Order at 7 pm
Those present: Jill Prest, Robin Geralds, Warren Trotter, Debbie Martinex, Pam Runyon, and Natalie Krause
Pam made a motion to accept the minutes, seconded by Debbie – motion passed
Correspondence- Thank you cards were received from Jill and Debbie
Jill made a motion to accept the Treasurer report, seconded by Warren-motion passed
Discussion about Federal Holiday issue was tabled
Tutoring room is organized
Summer reading is going awesome. The kids are enjoying it
Prevailing wage-Pam made a motion to accept the Prevailing wage ordinance and print it in the paper, seconded by Debbie-motion passed
Nonresident fee-Pam made a motion to change our nonresident fee, seconded by Debbie- motion passed. According to the formula determined by the state our non-resident fee needs to be raised to $35
If there are 3 or more people at a committee meeting minutes need to be taken. Executive sessions can be kept confidential for 20 years..
Starting the new fiscal year minutes have to be electronically filed on the website.
Trustee training can’t be watched. The WI-Fi antenna is broken on the cart. A new one has been ordered.
Adjourn at 7:44